Evaluating the best backup strategy options for your business

Evaluating the best backup strategy options for your business

The security of your data is non-negotiable. Data is the lifeblood of your organisation, and without it, business processes won’t be followed properly, and employees will waste a significant amount of time and money to get things done. Additionally, your data contains your clients’ sensitive information, and their safety should be your utmost concern when disaster strikes.

Natural and man-made disasters such as storms, forest fires, and cyberattacks happen. On average, small companies actually lose $100,000 per ransomware incident due to downtime. Considering this, how can you ensure the security of your data? One effective way is the implementation of backups. Here’s what you need to know when evaluating the best backup strategy for your company:

Assess your backup needs

In a previous blog post, we discussed what businesses need to consider when assessing their strategy. Determine the infrastructure needed, such as an in-house or a cloud-based backup server. All security risks should be evaluated as well. This should include hacking instances done to your company and the possibility of employees being a risk for data leaks. Lastly, see how often you need to back up your data.

Choose your strategy

After you assess your business’s backup needs, you might be wondering, “What now?” The next step is to evaluate your options. Here are some of your choices:

  1. Hardware backups
  2. These backups are kept within your office premises. They can easily be attached to your network, and are accessible at any time so backup data retrieval is quick and hassle-free.

    One big issue, however, is that if the hardware backup fails or becomes a casualty during a disaster, you will end up finding your investment useless.

  3. Software backup
  4. This is a more affordable option for businesses that are on a tight budget. Many software options can be installed on your system, such as EaseUS Todo Backup, Cobian, Paragon, and FBackup. While you still have to pay to use a majority of these software, some can be used for free.

    The downside of using this solution will depend on the software you’re using. Some may not offer automated recovery procedures, for instance, so you’ll have to encrypt and manually copy files yourself. Take time to vet all the programs available for your business so you can determine which gives you the most bang for your buck.

  5. Cloud backups
  6. This is an off-site backup service that allows a business to run and store a backup in a certain vendor’s cloud infrastructure. Let’s say that your enterprise’s data center was damaged by a fire. If you’re using on-site servers, you might risk losing data as they may become affected. However, by hosting your backups on the internet, your data remains intact off-site even as your premises are stricken by disaster.

    Moreover, the cloud is scalable and can easily be adapted to your disaster and recovery plans (DRPs). You can add resources like storage space whenever the need calls for it, and instantly remove it as well.

    The best part? Cloud backups are located in different parts of the world, making data shutdown virtually impossible. So when disaster strikes, data is always recoverable.

  7. Hybrid cloud
  8. Hybrid backups combine software and cloud backups to provide multiple options for restoring data. This way, you will have on-site backups accessible anytime, while still being able to get your data from the cloud whenever necessary.

    Let’s say that hackers infiltrate your system to steal sensitive information. At this point, you can use your software backup programs for recovery. However, in more dire situations, such as during a ransomware attack where your PCs are rendered useless, cloud backups ensure that your files can be recovered at any time.

    Overall, a hybrid cloud solution acts like a dual protection system for your data. Should one be unavailable, the other will still be accessible.

Managed IT services providers (MSPs) such as Office Tek can provide online data backup and recovery services for organisations. MSPs provide an up-to-date and automated backup system that will protect critical data 24/7/365. What’s more, they only charge a flat monthly fee that costs less than paying a full-time salary to in-house staff.

Assess your budget

Remember that not every solution that works for another company might work for you. Tailor your strategy according to your backup needs and your budget, and balance it from there.

Your data should always be safe, so choosing a backup strategy should never only be based on what you can afford. After all, your protection should be a smaller price to pay than the consequence of having all your information compromised and stolen by cybercriminals.

Your data should always stay safe. Office Tek provides reliable data backup and system recovery solutions throughout Lichfield, Tamworth, and West Bromwich to protect customers from all kinds of disasters. Don’t be just another casualty. Call us today!

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