How to assess your company’s backup strategy

How to assess your company’s backup strategy

Losing critical data is a setback that no business ever wants to face. But with the rapid growth of cyberattacks day by day, it’s become much harder to keep files secure. Antivirus software may help, but not necessarily so with the cyberthreats brought about by human error.

According to research firm Clutch, 60% of small businesses that lose data will shut down within six months. Given this, it’s important to have a proactive backup strategy to protect your organisation’s information.

Let's take a look at the ingredients that every backup strategy needs:

#1. Backup infrastructure

Whether you have an in-house data centre or are using a cloud services provider, you must have backups set up. You can also have multiple backup sources so you can ensure that data will stay safe even if one backup becomes corrupted or destroyed.

Let’s say that a fire destroyed a portion of your facilities, and your internet connection is unusable. You can use your in-house backup servers to recover from such a disaster. In-house servers allow for quicker access to the stored data without the need for a strong internet connection.

On the other hand, a cloud-based backup stores data on multiple secure servers in different locations. So if a server stops working, your data can be retrieved from another. Your backup is hosted on the internet, so there's a low possibility of total data loss.

Managed IT services providers (MSPs) such as Office Tek offer online data backup and recovery services that provide reliable data backup and system recovery. MSPs back up data regularly and automatically, and ensure that your systems can be up and running quickly after a disaster occurs.

#2. Potential risks

Take time to evaluate all of the security risks that surround your business. Record all the instances of all hacking attempts done to your company. Consider as well the possibility of employees being a cause of data leaks and thefts.

Additionally, examine your location for the probability of natural disasters such as floods and wildfires. Lastly, determine if clients log in to your system to access your data or systems.

By asking these questions, you get a better idea of the disaster recovery solution your business really needs. Try to get as much information about these risks as possible so you can tailor your plan better and lessen the risk of paying for what you don’t need.

#3. Backup frequency and duration

This will depend on how often your business generates data. For example, for a company that produces data every day, a daily backup will keep them safe. For those that don’t have a lot of files to deal with, a weekly or monthly backup option can suffice.

Next, determine how long you need to store your data. You generate data in your company every day, which adds up over time. This can become a problem if you don’t have a storage solution with sufficient capacity.

#4. Manpower

You need knowledgeable people that can handle your backup strategy well. Go through the list of your IT team’s skills and see which one fits the bill and helps keep things running properly. Moreover, you will need to constantly train your IT staff to keep your backup strategy updated.

All things considered, no matter the business size, all companies need to have an effective backup strategy. It’s the only proactive and efficient way to prevent data loss. No matter the disaster, it always helps to be prepared.

Need a reliable backup strategy provider for your business? Office Tek is the one you’re looking for. We are backed up by a top-notch professional team that brings you the best solutions to secure your precious data. Don’t risk your organisation’s safety from disaster. Call us today.

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